Do you want to sync orders between Square and WooCommerce? But how can you do it efficiently? Worry not; we have got you covered!
As we know, managing inventory across these platforms manually can lead to errors, frustrate your team, and disappoint customers. Also, without order synchronization, you risk overselling products or losing track of stock levels.
That’s where the WooCommerce Square integration comes in. By syncing your orders between Square and WooCommerce, you can keep both platforms updated without manual effort.
In this guide, we’ll walk you through four simple steps to set up this integration using the WC Shop Sync plugin, which allows you to sync orders between Square and WooCommerce automatically, set up payment methods, sync inventory, and more.
Ready? Let’s get started!
The Benefits of Syncing Orders Between Square and WooCommerce
Syncing orders between Square and WooCommerce transforms how you manage your business. It saves you time and improves customer satisfaction. Here are five key benefits of integrating these platforms:
- Accurate Inventory Levels
When you sync Square and WooCommerce, your inventory updates in real time across both platforms. This prevents overselling, reduces stock discrepancies, and helps you maintain accurate stock levels for every product.
- Improved Customer Experience
Customers expect products to be available whether they shop online or in-store. Syncing orders eliminates the risk of selling out-of-stock items, reducing frustration and building trust with your audience.
- Faster Order Fulfillment
Real-time synchronization allows you to process orders quickly, whether they come from your online store or physical location. This helps you meet delivery expectations and keeps customers coming back.
- Eliminates Manual Tracking
Manually updating inventory is time-consuming and prone to errors. Automating the process with Square and WooCommerce integration saves hours of work and minimizes mistakes, allowing your team to focus on other tasks.
- Boosts Sales and Revenue
By keeping your inventory aligned, you avoid losing sales due to stockouts or delays. Customers can confidently purchase products, knowing they’ll receive them on time, which directly impacts your bottom line.
3 Easy Steps to Sync Orders Between Square and WooCommerce
To sync orders between Square and WooCommerce using the WC Shop Sync plugin, follow these simple steps to integrate both platforms efficiently.
Please Note: Before setting up the integration, check if the Square POS app is available in your country. Remember that you can download it from the Apple App Store or Google Play Store for free. However, Square currently supports card payments only in select regions, including the United States, Canada, the United Kingdom, Australia, Japan, France, Spain, and the Republic of Ireland.
Once you confirm Square’s availability in your region, you can move forward with the setup.
Requirements for the WooCommerce Square Integration
Before integrating Square with WooCommerce, you need to meet specific requirements to ensure a smooth setup. Here’s what you need:
General Requirements
- WooCommerce Installed and Configured – Your WooCommerce store must be set up and ready to use.
- Square Account – If you don’t have one, you’ll need to create an account before proceeding.
Server Requirements
- RAM: At least 2GB (4GB recommended)
- Processor: Minimum of 2 cores
- Storage: 40GB or more
- Bandwidth: At least 2TB
- SSL Certificate: Your website must have an active SSL certificate for secure transactions.
Once these requirements are met, you can move on to syncing orders between Square and WooCommerce by following the steps below.
Step #1: Install and Activate the WC Shop Sync Plugin
The WC Shop Sync plugin allows you to connect your WooCommerce store with Square POS, ensuring real-time product and inventory synchronization. Also, you can add Credit Card payments, Apple Pay, Google Pay, Cash App, Afterpay, and even ACh Payments via Square.
WC Shop Sync helps you:
- Syncs products, inventory, and orders in real time.
- Accepts Square Payments in WooCommerce
- Automates updates to minimize manual work.
- Reduces errors and improves efficiency.
- Easy setup and user-friendly interface.
To install and activate the plugin. Follow these steps:
- Log in to WordPress Admin Panel: Access your WordPress dashboard.
- Go to Plugins Section: Click on Plugins > Add New Plugin.
- Search the Plugin: Type “WC Shop Sync” and look for the plugin that says “WC Shop Sync – Square Payment Gateway for WooCommerce, Inventory Sync…Square Plugin“
- Install the Plugin: Click Install Now and wait for the installation to complete.
- Activate the Plugin: After installation, click Activate Plugin and enter the license key from your welcome email.
Once activated, a new tab labeled “WC Shop Sync Settings” will appear in the WordPress dashboard sidebar. This is where you will configure the Square integration
Step #2: Connect Your Square Seller Account
After installing WC Shop Sync, the next step is to connect your Square Seller Account (Square POS).
- Click “WC Shop Sync Settings” – You will land on the configuration page.
- Choose Your Mode – You will see two options:
- Sandbox: Use this for testing by connecting a Square Developer Seller Test Account.
- Production: Use this for live transactions. (For this guide, we are proceeding with the Production option.)
- Click “Connect with Square” – This will redirect you to the Square login page.
- Log in to Square – Enter your Square account credentials and sign in.
- Authorize Permissions – Allow the plugin to access your Square account data.
- Redirect to Your Website – Click “THAT’S MY SITE – REDIRECT ME” to complete the setup.
Enable Sync Modules
After connecting Square, you need to enable a specific module such as:
- Product/Inventory Synchronization
- Order Synchronization
- Customer Synchronization
- Square Payment Gateway
- Transaction notes
- Save cards at checkout
- Save cards at checkout
Remember that the order synchronization module is in the premium version of the WC Shop Sync plugin. So, you need to have the premium version, which we will show you how to get in the following section.
Step #3: Install and Activate WC Shop Sync Pro
As we told you above, the Order Synchronization module is only available in the premium version of WC Shop Sync. To unlock this feature, follow these steps:
- Visit the Official Website – Go to the plugin’s official website and select a premium plan that fits your needs.
- Download the Premium Plugin – After purchasing, download the “woosquare-plus-pro.zip” file from the welcome email you get or by logging in to the user account on the plugin’s site.
- Upload the Plugin – In WordPress, go to Plugins > Add New Plugin > Upload Plugin and upload the premium zip file.
- Install and Activate – Click Install Now, then Activate Plugin.
- Enter License Key – Use the license key provided in your purchase email.
Once activated, you will have the “WooSquare Plus” option instead of “WC Shop Sync Settings.” Now, you need to enable and configure the order synchronization module.
Step #4: Enable and Configure Order Synchronization Module
Once you have installed and activated the WC Shop Sync Pro plugin, you need to enable and configure the Order Synchronization Module to sync orders between WooCommerce and Square. Follow the step-by-step process below to complete the setup.
1. Access the Order Sync Settings
- In your WordPress dashboard, navigate to WC Shop Sync → Plugin Module and toggle on the Order Synchronization module from the menu.
- After that, click on the settings icon on the top left. You will land on the Order Synchronization Settings page, where you can configure the necessary options for syncing orders between WooCommerce and Square.
2. Enable Square to WooCommerce Order Synchronization
- Locate the option “Enable Square to WooCommerce Order Synchronization?”
- Tick the Yes checkbox to activate the order sync functionality.
3. Enable Square Order Sync Email Notification (Optional)
- If you want to receive email notifications when an order syncs between WooCommerce and Square, enable this option by selecting Yes.
4. Set Pick-Up Date (If Local Pick-Up is Enabled)
- If your store offers local pickup, select the Pick-Up Date from the dropdown menu.
5. Enter Square API Credentials
To establish a connection between WooCommerce and Square, you need to enter the following credentials:
- Application ID – Copy and paste your Square Application ID in this field.
- Access Token – Enter your Square Access Token to allow communication between the platforms.
- Location ID – Input the Square Location ID to link the correct store location for order processing.
If you haven’t created a Square application yet, follow these steps:
- Visit the Square Developer Dashboard and log in.
- Click “New Application” and enter a name for your app.
- Once created, copy the Application ID, Access Token, and Location ID from the Production Credentials section.
6. Configure Webhooks for Order Sync
To enable real-time order synchronization, you need to set up Webhooks in Square:
- Go to the Webhooks tab in your Square Developer Dashboard.
In the Notification URL field, enter:
- Save the changes to activate webhook-based order syncing.
7. Save Changes
After entering the required information, click the Save Changes button at the bottom of the page. This will finalize the setup and activate the Order Synchronization Module.
8. View Synced Orders
Once the setup is complete, you can track order sync history at the bottom of the page under the Square Order Sync History WooCommerce to Square section. This table will display WooCommerce order IDs alongside their corresponding Square order IDs.
By completing these steps, you will successfully sync orders between WooCommerce and Square, which improves order management and reduces manual data entry.
To Sum It Up
Syncing orders between Square and WooCommerce is essential for a smooth workflow, accurate inventory tracking, and better customer satisfaction. By following the four simple steps outlined in this guide, you can automate order synchronization and eliminate manual errors.
Key Takeaways:
✅ Real-time inventory updates prevent overselling and stock discrepancies.
✅ Faster order processing improves customer experience and satisfaction.
✅ Automated order tracking saves time and minimizes errors.
✅ Secure payment processing ensures seamless transactions.
To sync orders between Square and WooCommerce, download the WC Shop Sync plugin. It simplifies order management, saves you hours of manual work, and ensures seamless integration between WooCommerce and Square.
So, don’t wait—streamline your business with WC Shop Sync NOW! 🚀